Position: Research Budget Coordinator
Location: Arnold & Porter
Originally posted on LLSDC Job Listings.
The Research Services Department of Arnold & Porter has an opening for a Senior Research Operations Coordinator in Washington, DC office. The Senior Research Operations Coordinator works as part of a firmwide team to support the financial functions of Research Operations, including expense accounting, variance reporting, budget data collection, and various invoicing responsibilities.
Responsibilities include, but are not limited to:
- Managing the monthly variance process: Assisting the Director with annual budget and revised plan.
- Reviewing and recording actual costs in Research Services applications to identify budget variances.
- Identifying miscoded expenses and obtaining reclassifications.
- Creating monthly variance spreadsheets and preliminary analysis for the Director.
- Processing transactional expenses and chargebacks to the appropriate client matter or practice group.
- Supporting collection services by performing some or all of the following tasks for the DC office:Participating in collection review projects as assigned.
- Establishing and maintaining effective vendor relationships and working with vendors to rectify billing issues.
- Processing invoices, recording data in acquisitions databases, and allocating client-matter charges.
- Bachelor’s degree in business administration, accounting or related subject preferred or equivalent experience.
- Minimum of two years of experience in a library, preferably law or business.
- Strong Excel skills and expert facility with formulas and pivot tables.
- Proficiency in Windows operating systems and Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Excellent organizational skills including the ability to coordinate large amounts of data.
- Strong analytical skills and an aptitude working with numbers.
- Ability to handle a variety of tasks simultaneously and prioritize and manage time effectively.
- Excellent communications skills, both oral and written.
- Exceptional client service.
- Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
- Proven reliability, dependability, and motivation.
- Flexibility to work additional hours, as necessary.
To be considered for this position please apply directly via our website: https://www.arnoldporter.com/en/careers/professional-staff/current-opportunities
Position: Library Resources and Training Manager
Salary: $89,834 – $116,788
Originally posted on LLSDC Job Listings.
This job will be located in either Boston, DC, or Dayton, OH.
Library Resources and Training Manager oversees researching, analyzing, and evaluating the quality, accuracy, and validity of sources, print and digital. This position manages, maintains, and administers the integrated library system. Responsible for the management and oversight of the library technologies and digital subscription services. Monitors trends and developments and adopts and implements new technologies and methods.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Plans, directs and manages acquisition, cataloguing, circulation, training and processing of library materials (print and digital) to ensure timely flow of all materials.
- Set and manage the budget on an ongoing basis, which will include developing a centralized approach for the management of the budget.
- Communicates with practice groups about practice group budget, utilization data and practice group needs.
- Monitor the development of new technology solutions, such as vendor database widgets, in order to ensure that the provision of resources continues to meet the evolving needs of WilmerHale attorneys and staff.
- Works with Research Manager on developing training paths for all digital resources for staff and attorneys.
- Plans training paths for individual practice departments in collaboration with Library liaisons.
- Builds and maintains Library training page and library practice group pages in collaboration with the Research Manager and Practice Managers/Directors.
- Assists Director with negotiations of all legal publishing contracts for all Libraries.
- Advises Director in all aspects of collection development and management.
- Coordinates with other library staff and practice managers in assessing the introduction and maintenance of digital and print resources and making recommendations to the Director.
- Maintain integrity of the integrated library system (ILS), leading database maintenance tasks, including working with Innovative Interfaces to configure, test, and adjust library software to meet policy and procedure requirements of the library, and to complete necessary upgrades.
- Maintain integrity of Research Monitor, leading database maintenance tasks, including setting up new resources to be tracked, scheduled monthly reports to be run, and to complete necessary upgrades.
- Manages the firm’s digital information subscriptions, ensuring appropriate access and publication for attorneys and staff. Ensures appropriate authentication is enabled, including IP and password authentication, in compliance with associated licensing agreements, and negotiating effective renewals.
- Assists the Director in making budget, acquisitions and deacquisitions plans based on use or the availability of digital alternatives.
- Digital resource development: Monitors developments in digital products which may be appropriate substitutes for, or adjuncts to, print resources.
- Print resource maintenance: monitors the processes of material cataloging, check-in and processing.
- Continually assess processes to streamline tasks, reduce redundancies and provide optimal customer service
- Assists Director with cost recovery of paid resources.
- Assists Director with troubleshooting client bills.
- Oversees all satellite libraries. Coordinates library tasks with office administrator where Librarians do not work.
- Oversees copyright compliance for attorneys and staff under the guidance of the General Counsel’s office.
- Manages the Library Resources team and functions by:
- Developing procedures and policies for the team.
- Making recommendations and establishes policies which assure the integrity of collection; access tools such as the catalog, periodical holdings list, passwords lists and routed materials lists.
- Coordinating all scheduling and assignment of duties of staff and conducts the performance evaluations of Library Resources staff.
- Participating in the selection of new Library Resources team. Trains or oversees the training of all new resource services personnel, including contract employees and co-ops.
- Assuring the compliance with record keeping requirements and compiles monthly statistical report for the Director.
- Keeping abreast of professional literature and makes recommendations to improve access to the collection.
- Participate in the activities of professional associations for personal development and to promote strong interlibrary relations.
- Liaison with offices outside of the U.S. to offer guidance on their print and digital resources.
See the full job description and apply at: https://wilmerhale-openhire.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=1759&source=ONLINE&JobOwner=993601&company_id=16437&version=2&byBusinessUnit=NULL&bycountry=0&bystate=0&byRegion=&bylocation=NULL&keywords=library&byCat=&proximityCountry=&postalCode=&radiusDistance=&isKilometers=&tosearch=yes&city=
Location: Library of Congress
Salary: $61,947 – $97,430
Full vacancy announcement available on USAJOBS.
This position is located in the U.S. Serials & Government Documents Section, U.S./Anglo Division, Acquisitions & Bibliographic Access Directorate, Discovery And Preservation Services.
The position description number for this position is 058498.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
This is a non-supervisory, bargaining unit position.
Manages and completes the acquisitions process for serials, electronic resources and government documents, whether through purchase, gift, government transfer or web archiving. Coordinates proper purchasing information, correct bibliographic identification, and correct coding in information systems. Contacts dealers, subscription agents, vendors, overseas offices and/or government agencies to coordinate the order process. Interacts with vendors and publishers in the acquisition of serials subscriptions and electronic resources, including negotiating license agreements. Examines requests for acquisition to identify processing and custodial requirements, including any needed preparations for web archiving, and to identify acquisition of out-of-scope materials. Maintains liaison with recommending officials and subject specialists to ensure cross-organizational effectiveness. Determines availability of funds, reviews and approves invoices for payment for all formats of material.
Catalogs serials, electronic resources and government documents in all formats and within established standards. Assigns subject headings to catalog entries. Selects and assigns classification numbers. Establishes personal and corporate names and uniform titles for inclusion in the name authority file. Consults with supervisor and cataloging policy staff to recommend changes and additions in descriptive and subject cataloging rules.
Obtains, analyzes, and organizes information using standard reference tools and established techniques and practices. Analyzes and organizes standard subject data to determine its relationship to the existing collections, for proper main entry, and the need for added entries. Analyzes material to determine subject content. Applies standard rules, guidelines, and reference tools and established techniques and practices. Participates in formulating plans for changes and improvements to cataloging-related issues.
Uses standard methods, techniques, concepts, and principles to perform assignments related to collection development support, in coordination and collaboration with supervisor, senior staff and/or recommending officers. Identifies individual digital serials in need of cataloging and access within web archive collections. Selects government documents for collections, received through the Library’s transfer program, in accordance with established guidelines. Reviews assignments received in Library’s request for acquisitions online system and takes appropriate action to identify processing and custodial requirements, ensuring conformity with established guidelines. Participates in formulating plans for changes and improvements to collection development policies.
Works to maintain personal contacts and cooperative work relationships in order to provide or exchange information. Offers suggestions and advice to supervisor on operational and technical problems. Collaborates with supervisor and other staff in planning and implementing team activities including: workflow procedures, team priorities, projects of an experimental nature, goal setting and strategies for meeting team production goals. Assists others inside and outside the Library with language, subject, acquisitions and cataloging problems.
Position: Reference Librarian
Location: Georgetown Law Library Georgetown University Law Center
Full vacancy announcement available on AALL Career Center.
Georgetown Law Library is seeking self-driven, service-oriented candidates for two Reference Librarian positions. Reference Librarians provide extensive reference service to the Law Center’s faculty and students in a fast-paced, dynamic environment. The Reference Librarians are members of a diverse reference and research services staff of 16 librarians from different professional backgrounds and with wide ranging interests and areas of expertise.
Under the direct supervision of the Head of Reference, each Reference Librarian has duties that include but are not limited to:
- Participating on an active reference desk (including some evenings and some Sundays)
- Conducting individual research consultations
- Writing research guides
- Teaching basic legal research skills to first-year students in the Legal Research and Writing program
- Teaching specialized legal research classes (e.g., environmental law or tax law) to upper-class students
- Serving as a liaison to one of the Law Center’s 12 student-edited journals
- Serving as a liaison to designated faculty members to support their teaching and scholarship
- Selecting materials for the library’s collection in assigned subject areas
- Leading library tours and other educational programs
We welcome applications from both lateral candidates and entry-level candidates, including those graduating in May 2023. Requirements include:
J.D. from an ABA-accredited law school or non-U.S. J.D. equivalent
Master’s degree from an ALA-accredited school of library and/or information studies or non-U.S. Master’s degree equivalent
The Reference Librarian positions receive annual funding and leave for professional development and training. The Law Library supports administrative leave for scholarly research and writing, and full-time librarians may apply for up to two weeks of administrative leave after one year of continuous service. Reference Librarians are encouraged to participate as members of Law Library and Law Center committees to grow and contribute to community life. Reference Librarians may serve in the Faculty Senate and vote in Senate elections.
Position open until filled. Application review begins January 23, 2023. Posting and application process available on the Georgetown Career Opportunities Website (Posting – JR11818). Please submit a cover letter and resume as a single PDF document. If you have questions about the position, please contact firstname.lastname@example.org.
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Reference-Librarian–Georgetown-Law-Library—Georgetown-University-Law-Center_JR11818
Position: Reference & Technical Services Librarian
Location: National Museum of Women in the Arts
Salary: $56,000 – $65,000
Originally posted on the SLA Career Center.
The Librarian will assist in all aspects of library operations and will perform cataloging, reference, technical services, and participate in archives management, as well as other duties necessary to fulfill the goals and mission of the LRC. Working with the Director of the LRC, the Librarian performs duties requiring knowledge of library practices and procedures, is an ambassador for the museum in-person and via remote inquiry, and maintains dedication to the preservation, access, and creative implementation of the collection. Work priorities will change to reflect the needs of the community and the collection. Priorities for the Librarian are established by departmental goals and immediate needs as determined by the Library Director.
Functions may include, but are not limited to:
- Providing resource description, cataloging, and technical services support for the collection, including rare and unique items, artists’ books, and artist files.
- Conducting collection management to determine cataloging priorities and bring up-to-date backlog of print materials.
- Answering research and reference inquiries over the phone, by email, and via snail mail.
- Overseeing reading room operations and reference desk staffing
- Assisting with ordering LRC supplies and equipment
- Providing reference and research services for museum staff and outside researchers.
- Providing customer service by regularly staffing the reference desk.
- Managing book processing and collection maintenance.
- Managing shelving, shelf reading, creation of books displays, and library collection upkeep.
- Collaborating with Director on collection development and acquisitions.
- Assisting in selecting, training, and supervising interns and volunteers.
- Supporting institutional archives by facilitating deposit and performing processing as assigned.
- Assisting Digital Asset Manager to address digital collections originating in the library and archives. Digitizing materials.
- Participating in collaborative problem solving and stewardship of library collections and initiatives.
- Assisting in implementation of public programming activities, including book discussions, author talks, Wikipedia edit-a-thons, and other events.
- Participating in professional library and bibliographic organizations by attendance at professional conferences, presentations, and publishing.
This position requires a Bachelor’s degree in Art, Art History, Museum Studies, Women Studies, or related fields with two or more years of experience (full-time or equivalent) working in a library. The successful candidate will demonstrate the following skills/experience:
- Copy-cataloging or cataloging experience
- Experience in multiple library departments
- Enrollment in or completion of an ALA-accredited Library/Information Science Program (Highly Preferred)
- Proficiency with the Microsoft Office Suite
- Ability to lift a minimum of 20 lbs.
- Strong organizational and interpersonal skills
- Excellent customer service
- Strong research and reference services skills
- Excellent oral and written communication skills
- Demonstrated experience of successful team collaboration in a diverse work environment and/or providing services to diverse populations
- Exceptional attention to detail
- Receptive to feedback and willingness to learn new skills
- Desiring continuous improvement and enhancement of library skills
If much of this job description describes you, then you are highly encouraged to apply for this role, even if you don’t meet 100% of the qualifications. We recognize that it is highly unlikely for an applicant to meet 100% of the qualifications for a given role, and that every candidate brings unique experience and qualifications to a role. We are excited to meet you!
The salary range for this position is $56,000.- to $65,000.- annually and includes a benefits package.
Please submit applications by emailing cover letter and résumé to HR@nmwa.org.
The National Museum of Women in the Arts is an equal opportunity employer. To request reasonable accommodations in the application or hiring process, please notify NMWA’s Human Resources department at HR@nmwa.org.
To comply with tax and legal obligations, all candidates must reside in Maryland, DC, or Virginia. While there may be flexibility for remote/hybrid work environments, candidates must be residents of MD, DC, or VA or relocate prior to the start of employment at NMWA. Candidates must be legally eligible to work in the U.S. for NMWA, without visa sponsorship by NMWA.
The National Museum of Women in the Arts (NMWA) is the first major museum in the world solely dedicated to championing women through the arts. With its collections, exhibitions, programs, and online content, the museum inspires dynamic exchanges about art and ideas; advocates for better representation of women artists; and serves as a vital center for thought leadership, community engagement, and social change.