Position: Assistant to the Deputy Director
Location: Enoch Pratt Free Library
Originally posted on the Maryland Library Association listserv.
Responsibilities: The Pratt Library is in search of a dynamic Assistant to the Deputy Director of Public Services who will work closely with the Deputy Director and support the Enoch Pratt Free Library’s Public Service Division’s front-facing and internal operations. As an essential member of the team, the Assistant to the Deputy Director will liaison with members of the library’s Executive Team, strategic partners, library board members and community-based organizations.
The Assistant to the Deputy: Coordinates meetings, projects, and manages priorities for the Deputy Director. Provides executive coordination of the library’s public service divisions (21 neighborhood libraries, Central library/State Library Resource Center, Programs, Mobile Services and Outreach, and internal processes (Digitization, Selections, Collection Management, statewide Interlibrary Loan, Cataloging, etc.) Assists the Deputy Director with the analyses and allocation of the library’s budget from the various sources (state, city and private funding. Serve as the point of contact for the Deputy Director for their direct reports (Chiefs, Deputy Chiefs, SLRC Managers, etc.), staff. Prepares complex reports and presentations for the library’s executive committee, the library’s board, current and prospective partners, community-based organization as well as staff and customers. Provides management support for recruitment of professional, para-professional, and support staff for public services that includes continued monitoring of personnel relocation, promotions, vacancies, retirements, etc. for approximately 350 staff members. Supports and provide guidance to the administrative support staff of the Public Service Chiefs and Deputy Chiefs. Compiles and reports statistical data on library circulation, material usage and library card registrations. Manages the work process for the Deputy Director that includes: project management, fiscal and office software applications. Manages procurement requests and processes requests for the Business Office. Performs a broad array of administrative support, travel management, as well as preparation (and supporting preparation) of quality written documents, briefing notes, research summaries and presentations. Performs other duties as required.
Requirements: Bachelor’s degree and at least three years of relevant experience as an executive assistant or an equivalent combination of education and experience. Administration, business management or related field of study preferred. Library office administration and coordination preferred.
Application Process: https://tinyurl.com/Asst-to-Deputy