Position: Senior Research Operations Coordinator
Location: Arnold & Porter Kaye Scholer LLP
The Research Services Department of Arnold & Porter has an opening for a Senior Research Operations Coordinator in Washington, DC office. The Senior Research Operations Coordinator works as part of a firmwide team to support the financial functions of Research Operations, including expense accounting, variance reporting, budget data collection, and various invoicing responsibilities.
Responsibilities include, but are not limited to:
- Managing the monthly variance process:
- Reviewing and recording actual costs in Research Services applications to identify budget variances.
- Identifying miscoded expenses and obtaining reclassifications.
- Creating monthly variance spreadsheets and preliminary analysis for the Director.
- Assisting the Director with annual budget and revised plan.
- Processing transactional expenses and chargebacks to the appropriate client matter or practice group.
- Supporting collection services by performing some or all of the following tasks for the DC office:
- Establishing and maintaining effective vendor relationships and working with vendors to rectify billing issues.
- Processing invoices, recording data in acquisitions databases, and allocating client-matter charges.
- Participating in collection review projects as assigned.
Qualifications:
- Bachelor’s degree in business administration, accounting or related subject preferred or equivalent experience.
- Minimum of two years of experience in a library, preferably law or business.
- Strong Excel skills and expert facility with formulas and pivot tables.
- Proficiency in Windows operating systems and Microsoft Office Suite.
- Ability to work independently and as part of a team.
- Excellent organizational skills including the ability to coordinate large amounts of data.
- Strong analytical skills and an aptitude working with numbers.
- Ability to handle a variety of tasks simultaneously and prioritize and manage time effectively.
- Excellent communications skills, both oral and written.
- Exceptional client service.
- Ability to work in a fast-paced environment while exhibiting a strong attention to detail.
- Proven reliability, dependability, and motivation.
- Flexibility to work additional hours, as necessary.
To be considered for this position please apply directly via our website: https://www.arnoldporter.com/en/careers/professional-staff/current-opportunities
Arnold & Porter Kaye Scholer LLP is an equal opportunity and affirmative action employer that does not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), ethnicity, color, creed, religion, national origin, sex (which includes pregnancy, childbirth, breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. All qualified applicants will receive consideration for employment without regard to any characteristic protected by local, state, or federal laws, rules, or regulations.
Arnold & Porter Kaye Scholer LLP endeavors to make http://www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster.
Arnold & Porter is an EO Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.
Position: Supervisory Library Technician
Location: Library of Congress
Salary: $61,947 – $80,532
Full vacancy announcement available on USAJOBS.
This position is located in the Acquisitions Fiscal, Overseas and Support (AFOS) Division, Acquisitions and Bibliographic Access (ABA) Directorate, Discovery And Preservation Services at the Library of Congress (LOC).
This is a supervisory, non-bargaining unit position
The position description number is 392408.
Duties
Supervises a group of employees performing work up to the GS-7 level. Provides administrative and technical supervision relative to the staff supervised. Plan work to be accomplished by subordinates, set and adjust short-term priorities, and prepare schedules for completion of work; Assign work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees; Observes workers’ performance; demonstrates and conducts work performance critiques. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Provides advice and counsel to workers related to work and administrative matters. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Reviews and approves or disapproves leave requests and certifies time and attendance records for staff. Assures that subordinates are trained and fully comply with safety regulations and safeguard sensitive and personally identifiable information (PII) of employees. Furthers the objectives of diversity and inclusiveness by taking positive steps to assure the accomplishment of diversity and inclusiveness and by adhering to nondiscriminatory employment practices in regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, gender, sexual orientation, national origin, non-disqualifying disability, age, or other non-merit factor.
Executes technical assignments, provided by the division head, with defined objectives, priorities and deadlines and works with the supervisor on unusual situations that do not have clear precedents. Using a wide range of technical methods, principles, and practices to manage the acquisition, receiving and routing of mail, the processing of Cataloging in Publication mail, and the placement of appropriate security strips and markings on new Library materials.
Working with the chief on designing and planning difficult but well-precedented projects and practices. Develops appropriate quality control and review practices to ensure that the performance by staff meets the required standards. Analyzes and maintains statistics. Prepares reports of statistical trends to the division chief.
In close consultation with the Librarians, the incumbent is responsible for program operations which includes routine operations along with assessing unusual circumstances and situations, identifying incomplete or conflicting data and making recommendations and decision based on the analysis and interpretation of data, information and current processes.
Ensures the Duplicate Material Exchange Program collection materials are correctly organized to facilitate retrieval for distribution to exchange partners. As part of the distribution of Duplicative Materials Exchange Program materials, the incumbent is responsible for the preparation of letters for U.S. and international customs control and other necessary documents for the shipment of materials to global exchange partners.
The incumbent participates in the development of policies, plans, and specific recommendations in areas of responsibility within AFOS mailroom operations. The incumbent assists the chief in developing short and long range plans, taking into account the overall goals and objectives of the office, the budgetary limitations, and available resources. Confers and communicates regularly with subordinate employees to review goals and achievements. The incumbent coordinates with supervisors of other units concerning matters of workload priorities, and procedures. The incumbent meets and communicates regularly with the Chief to discuss priorities and division goals. Provides input for the Division’s annual report with minimal revision required.
Ensures that all equipment, machinery, and communication devices are in operation in order to enable staff to fully perform their duties and coordinates repair as necessary. Exercises care to ensure that government property, especially Library collections materials, are properly handled and kept secure to avoid loss or damage, and that persons under his/her supervision meet their responsibilities in this regard.
A routine validated pre-placement physical examination is required as a condition of assignment to this position. This position requires regular recurring physical examinations every three (3) years. Health Services Division determines if the employee or applicant is medically qualified to perform the duties of the position and meets the physical requirements and/or medical standards as a result of the physical examination.
Position: Scholarly Communication and Copyright Librarian
Location: Georgetown University Library
Full vacancy announcement available on AALL Career Center.
The Scholarly Communication and Copyright Librarian develops, coordinates and promotes the growth of the Library’s scholarly communications programs and services, including outreach, training and support to faculty, students, and staff on copyright, fair use, open access, open education and scholarly publishing; and provide specialized research consultations and instruction services in these areas.
The Scholarly Communication and Copyright Librarian supports digital scholarship by promoting the use of DigitalGeorgetown, the Library’s institutional repository, as well as other scholarly communication tools provided by the Library. They advance the Library’s scholarly communication initiatives by developing and maintaining collaborative partnerships within the Library and with faculty, staff and students, in order to facilitate a seamless, interdisciplinary, and university-wide network supporting faculty and students in research publication and impact.
Work Interactions
Reporting to the Head of Research Services, along with ten other subject liaisons and reference librarians, the Scholarly Communication and Copyright Librarian works closely with other department colleagues, including Access Services, the Booth Family Center for Special Collections, and the Digital Scholarship and Technology Services Department. They also engage with faculty, students, and partners across campus, developing strong relationships and supporting the Library’s as well as the university’s scholarly communication endeavors.
Qualifications
- Master of Library and Information Science and/or a related advanced degree in legal studies or information science or a Juris Doctorate (JD) from an ABA-accredited institution
- Significant experience with and knowledge of copyright law and policy, licensing, and other intellectual property issues – especially as they relate to fair use, new models of scholarly communication, Open Access, author’s rights, and scholarly use of intellectual property
- At least 2 years of relevant professional experience, including progressively responsible leadership experience
- Demonstrated knowledge of scholarly publishing trends and initiatives related to open access and OER – e.g., SPARC initiatives, Read and Publish, Subscribe to Open) across a variety of disciplines
- Awareness of policies and practices related to research data, OER, Open Science and scholarly publishing in the academic research landscape
- Ability to communicate effectively across a wide and diverse range of stakeholders and build collaborative relationships
- Demonstrated experience creating instructional and outreach materials related to copyright, IP or other scholarly communication issues
- Demonstrated interest and experience in using emerging technologies and software to create solutions that address the evolving information needs of university faculty and students
- Strong service commitment to working with students, faculty, staff, and other communities
- An active awareness of new technologies and the impact they have on the rapidly changing scholarly communication landscape
- Commitment to fostering an equitable and inclusive workplace, and an ability to work effectively with a diverse faculty, staff, and student population
- Demonstrated skills in oral and written communication and creative problem-solving
Preferred Qualifications
- Juris Doctorate with library and legal education and experience
- Familiarity with federal/state laws and regulations as they pertain to intellectual property and copyright
- Record of participation or interest in professional development activities – presentations, participation in professional organizations, etc.
Work Mode: Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources Mode of Work Designation.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown’s commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
COVID-19 Vaccination Requirements:
The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.
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