Position: Office Manager – Chambers of a Circuit Judge
Location: U.S. Court of Appeals for the Fourth Circuit
Salary: $40,883 – $97,430 (Dependent on Grade)

Originally posted on LLSDC Job Listings.

Initially in Alexandria, VA, but expected to move to Arlington, VA later in 2022. This position is open until filled.

Although it looks like a typical “judicial assistant” position, Judge Heytens is looking for someone with experience more similar to managing a law firm library. While some of the duties are administrative, there would also be the opportunity to assist with a lot of research, using a law librarian’s specialized skill set.

The Office Manager is responsible for the daily operation and management of judicial chambers and provides administrative and clerical support to the Honorable Toby J. Heytens and the chambers’ staff. The ideal candidate has initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, excellent organizational skills, a strong work ethic, and unquestioned integrity.

The Fourth Circuit prides itself on being a collegial and collaborative organization as well as an overall exemplary place to work.

• Oversee the daily operation and maintenance of the office, including the acquisition of supplies and equipment as well as receiving, screening, and referring phone calls and mail.
• Create and maintain files and databases.
• Assist in guiding opinions through the editing process.
• Prepare correspondence, reports, and other legal materials.
• Assist the Judge in committee and with extra-judicial work.
• Make travel arrangements and prepare travel reimbursements for the Judge; maintain the Judge’s calendar; serve as liaison to all other court support units on behalf of the Judge.
• Perform other duties as assigned or necessary.

Required Qualifications

• High school diploma or equivalent.
• Two (2) years of full-time general experience.
• JSP 6, 7, 8, 9, 10, and 11 – One (1) year, two (2) years, three (3) years, four (4) years, five (5) years, or six (6) years, respectively, of fulltime specialized experience.
• Ability to manage multiple projects and priorities within strict deadlines in a fastpaced environment.
• Consistently exhibit the highest standards of excellence and integrity as well as a courteous, professional, and cooperative attitude.
• Excellent customer service and interpersonal skills, verbal and written communication skills, attention to detail, and ability to work with minor supervision.
• Ability to handle sensitive information and maintain confidentiality is an absolute must.

Preferred Qualifications

• Post-secondary degree in a related field.
• Familiarity with the federal courts’ Case Management/Electronic Case Files (CM/ECF) or Pacer electronic docketing.
• Familiarity with legal terminology and court processes.

APPLICATION PROCEDURE

Email the following in a single PDF document to Human Resources at vacancy@ca4.uscourts.gov.

1. Cover Letter detailing qualifications and experience.
2. Resume that includes the name, title, and the contact information of three professional references.
3. AO78–Application for Employment. (Available at http://www.uscourts.gov/forms/humanresources-forms/application-judicial-branchfederal-employment.) Please complete the entire application, including questions 18, 19, and 20. Please include the title of the position in the subject line of the email.

Receipt of applications will be acknowledged.