Position: Head of Access Services
Location: Georgetown Law, Washington, DC
Originally posted on LLSDC Job Listings.
The Head of Access Services oversees all operations of the Access Services department including circulation, reserve, interlibrary loan, the public patron program, media services, as well as planning and overseeing projects involving the physical collections of the law library, including shelving material, shifting the collection, planning the layout of the collection, and monitoring the collection’s use and growth. The Head of Access Services is directly responsible for establishing, implementing, and evaluating policies and procedures in the Access Services department.
Reporting to the Deputy Director, the Head of Access Services directly supervises 5 FTE staff members (4 full-time, 2 part-time) and indirectly as many as 15 student assistants; works closely with members of the Cataloging, Acquisitions, and Reference departments; and interacts with diverse groups and individuals outside of the library. Duties include but are not limited to:
ADMINISTRATION OF ACCESS SERVICES DEPARTMENT
Supervision and Staff Development
- Supervises, mentors, and develops Access Services staff by providing assistance and setting an atmosphere that promotes effective work performance.
- Develops short- and long-term strategies for staff development and training.
- Makes final personnel decisions for the entire range of employment actions.
- Oversees library circulation and reserve system, performs all circulation functions, processes notices and reports, resolves complex circulation problems, and assures documentation of policies and procedures and training staff.
- Establishes, evaluates, documents, and implements circulation policies in order to deliver needed research materials and to promote equitable access to library resources.
- Establishes, evaluates, documents, and implements interlibrary loan (ILL) policies in order to provide materials to other libraries through the ILL program; and coordinates with other departments as needed.
- Manages the library’s circulation (fulfillment) module in ALMA, which includes collaborating with the Systems Librarian to make necessary adjustments and improvements to local settings, as well as providing feedback on consortium level settings.
- Works with library administration to establish hours of operations and access policies.
- Ensures that policies, hours, and other access information are correct on the library’s website.
- Serves as a contact point for people requesting access to the library and its services, and provides oversight of the library’s public patron program.
Physical Collection & Spaces
- Oversees the print collection, including reshelving, incorporating new materials, inventories, and collaborating to resolve collection issues or problems with other departments.
- Manages the planning of projects involving the physical aspects of law library’s print collection, including shelving, shifting, layout, and monitoring of collection use and growth.
- Manages the overall operation and functioning related to media services, including supervising the media and photocopy assistants, and training personnel for this area.
Planning & Statistics
- Develops and implements comprehensive plans, policies, and procedures for staff.
- Meets and collaborates with other library units and departments in order to solve complex problems and review procedures.
- Compiles and maintains statistics related to circulation, library use, and space as required by the ABA, ARL, US News, and other organizations or as needed for internal evaluation.
- Analyzes and interprets these statistics and other information to forecast trends and plan for events.
COLLABORATION WITH OUTSIDE DEPARTMENTS
Georgetown and Washington Research Library Consortium (WRLC)
- Maintains a strong working relationship with the access services departments of other Georgetown libraries, especially to facilitate joint projects or services related to the library’s participation in the WRLC Consortium.
- Serves on WRLC Consortium committees or groups and maintains relationships with WRLC access librarians.
Law Center Departments
Meets and collaborates with other units and departments in order to solve complex problems and review procedures. Examples include: Public Safety to ensure access for visitors, alumni, visitors, and researchers seeking to access the library and its collection; and the Registrar’s office.
SERVICE AND CURRENT AWARENESS
- Participates in library committees and forums, search committees, and task forces to contribute to the over-all welfare of the library operations or to represent the unit.
- As needed, performs for other departments or sections as part of library-wide efforts in cross-training and personal development.
- Participates in professional organizations such as the American Association of Law Libraries, American Library Association, and the Law Librarians Society of the District of Columbia (LLSDC) as a representative of the library and to actively participate in the advancement and promotion of the librarian profession; and serves in various leadership capacities within these groups.
- Maintains current awareness of new technologies and library trends by following news sources and participating in workshops and classes.
- Master’s degree in Library or Information Science from an ALA-accredited institution or equivalent
- At least three years of library experience
- Supervisory experience
- Strong service orientation
- Ability to work under pressure and to set priorities
- Integrated library systems experience (Alma preferred).
- Interlibrary loan systems experience
- Juris Doctor from ABA-accredited institution or equivalent
- Law library experience
- Knowledge of legal materials
Current Georgetown Employees:
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Position: Research Specialist
Location: Akin Gump Strauss Hauer & Feld LLP, Washington, DC
Originally posted on LLSDC Job Listings.
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Research Specialist who will report to the firm’s Research Services Manager.
The position can reside in the Dallas, Houston, New York, Philadelphia or Washington, DC office.
The Research & Information Services department is critical to the firm’s day-to-day operations. Our Research Specialists are highly skilled in providing actionable intelligence which is used to make informed legal and business decisions.
We are looking for a forward-thinking, proactive, analytical and confident individual with impeccable research skills, business acumen, acute attention to detail, who thrives in a fast paced, strong team-oriented environment, and is passionate about the profession. The Research Specialist will have an opportunity to interact with members of the firm around the globe and have exposure to all types of legal and business work.
Key responsibilities of this position include:
- Analyzes and distills information to provide actionable intelligence from internal and external resources for the firm’s attorneys, marketing/business development teams, and additional business services teams.
- Initiates and develops strong relationships with designated practice groups [Intellectual Property, Tax, Financial Restructuring and International Trade practices] in order to actively collaborate with stakeholders, promote the efficient use of resources, and work together towards common goals.
- Monitor industry developments and curate intelligence in order to alert key stakeholders of critical legal and commercial events.
- Partner with practice groups in the assessment of resources, identifying opportunities and making recommendations for purchase and cancellation.
- Attend, initiate, and participate in team and practice group meetings.
- Provide back-up coverage in the event of other department staff member absences.
- Develop/Schedule and follow-up on training for attorneys, paralegals and others, including initial skills assessment and on-boarding processes.
- Maintain awareness of current legal and business research materials, techniques, strategies and resources; build research skills in new areas of the law and new technologies.
- Assist in resolving technical problems and issues, as appropriate.
- Undertake work to support ad hoc firm and practice group initiatives, as assigned.
- Handle administrative and other projects, as assigned.
Qualifications (Experience, Knowledge, Skills & Abilities):
- Master of Library Science degree [and/or] J.D. from accredited institution preferred.
- Minimum of 2 years law firm or relevant research experience.
- Exceptional analytical and research skills including familiarity with the wide range of legal and business materials found across various practices.
- Substantive understanding of legal and business resources literature, its organization and availability in a multitude of formats.
- Familiarity with – and enthusiasm for exploring – emerging technologies, their licensing methods, and their uses in improving research service provision.
- Excellent written and oral communication skills, including grammar, spelling and punctuation.
- Confident and approachable manner when communicating with senior levels at the firm.
- Desire to proactively seek out and disseminate additional information and analysis, beyond that which may have been requested.
- Creativity of thought when seeking solutions, collaborating with stakeholders and working towards the firm’s common goals.
- Energetic and highly-motivated work ethic, and the desire to constantly seek out ways to improve knowledge and processes.
- Strong working knowledge of Excel, PowerPoint and Word, and document management systems.
- Ability to work independently, take initiative, set priorities and see projects through to completion.
- Demonstrates flexibility under pressure, and the ability to quickly and efficiently adapt to potentially competing priorities.
- Ability to handle many tasks simultaneously.
- Ability to work with a wide range of people in a team setting.
- Ability to establish effective working relationships within the department, practice groups, office and firm.
- Ability to establish effective working relationships with clients, vendors and others outside the firm.
- Strong service orientation.
- Commitment to professional growth.
Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
Please apply by April 2, 2021.
Position: Senior Research Analyst
Location: Paul, Weiss, Rifkind, Wharton & Garrison Law Firm, Washington, DC
Originally posted on LLSDC Job Listings.
Under the direction of the Research Services Director, the Sr. Research Analyst performs legal and business research and related services to remotely support the informational needs of the firm and its clients. The Sr. Research Analyst is part of a team of research professionals based in New York and D.C. This role also involves collaboration with other team members related to Knowledge & Innovation (K&I) initiatives including resource management and optimization. This position requires significant law firm experience in a research role and is based in northern California.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Performs all research required to assist lawyers and other firm personnel as well as external clients in obtaining information in support of the firm’s business. This includes undertaking complex research assignments requiring the utilization of specialized databases, legal and business information sources, web-based sites and print resources.
- Markets and promotes awareness of Research and K&I service offerings.
- Participates in the development of educational materials and leads instructional programs for lawyers and other firm personnel.
- Assists in the continual evaluation of new research applications ensuring that the firm’s knowledge assets are sufficient to support the needs of the business.
- Handles projects related to resource optimization and management including resolving basic resource access issues.
- Works on special projects and performs other duties as assigned.
- Accounts for billable time by submitting diaries on a regular basis.
Education and/or Experience
- M.L.S. from an accredited institution
- A minimum of seven years’ research experience in a law firm setting.
Upper margin research skills with detailed knowledge of case analytical tools, IP and litigation court filings and dockets, statistical and industry resources as well as strong familiarity with legal and non-legal print and electronic research resources.
- Demonstrated technical proficiency to resolve issues with the firm’s electronic resources management system or other such tools.
- The ability to think of creative solutions to novel or difficult research assignments.
- Excellent written, verbal communication and customer service skills.
- An effective collaborator with the ability to work well with staff at all levels of the firm. Self-starter with a strong time management skills so as to effectively manage multiple projects concurrently, many under tight deadlines.
- Strong sense of urgency and professional dedication.
(i.e. Normal office hours, travel, offsite work, weekends, overtime, etc. (List hours/shifts)
Remote and located in California. Assigned primarily to support West Coast research operations as well as provide assistance to other firm offices, Mon. thru Fr. from 9:30a.m. to 5:30p.m. (PST). Flexibility to work outside normal business hours when required. Travel Requirements: Ability to travel to the San Francisco as required. Travel to the NY office up to two times per annum is also required.
The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Position: Supervisory Librarian (Chief, Collections Management Division)
Location: Collections Management Division, Preservation Directorate, Library Services, Library of Congress, Washington, DC
Salary: $132,552 to $199,300
Full vacancy announcement available on USAJOBS.
This position is located in the Collections Management Division, Preservation Directorate, Library Services.
The position description number for this position is 369363.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
This is a supervisory, non-bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
The Chief of the Collections Management Division (CMD) is the Library’s officer for planning, development and implementation of a program to ensure collections are securely and safely available from the time they enter the National collection and throughout their lifecycle. This includes maintenance of chain-of-custody throughout circulation, inside the Library’s premises and externally; safe and secure transportation of materials; and the development and oversight of storage facilities that meet appropriate security and preservation requirements. As a Chief in the Preservation Directorate, the Chief CMD is supported in these functions by the expertise of the Directorate’s other Divisions: Conservation, Preservation Services, and Research and Testing. Works closely with subject matter expert staff throughout the Library’s references, research, and collecting Divisions to develop the strategy, plans, and processes required to meet the Library’s user services goals, and works with offices throughout the agency to integrate collections space planning, security, and logistics with overall agency operations.
Serves as the Library’s expert responsible for space planning for collections Library-wide, both on Capitol Hill and other sites, and has delegated custodial responsibility for the general book collections, considered internationally significant in their research value, scope and importance. Serves as the Library’s security officer for the general collections and as a leader in developing and implementing security policies for the collections of the Library as a whole. Develops policies governing the provision of all or portions of items in the Library collections through loan of items themselves, and the provision of information other means such as electronic transmission. These programs reflect the Library’s responsibilities as the National Library in supporting and adequately reflecting current research and other needs of Congressional, governmental, and scholarly clients of the Library of Congress (LOC).
Performs the human resource management functions relative to the staff supervised, including the Assistant Chief CMD and subject matter staff of the CMD office. Establishes and clearly communicates performance expectations for staff members. Provides informal feedback and regularly evaluates staff on organizational performance. Resolves informal complaints and grievances. Provides advice and counsel to staff members and subordinate managers related to work and policy matters.
Serves as the primary advisor on library collections security, collections storage space, collections inventory management and stack management. Advises senior staff and officials at multiple levels of the service unit and agency on matters related to the management of the collections including issues of access, security, inventory control, space, retrieval and organization. Advises on the appropriate methods and techniques to use in order to achieve program goals and objectives. Serves on inter-agency, national, and/or international special work groups, task forces, or expert panels on special projects or studies essential to the resolution of far-reaching strategic and operational goals.
Responsible for the formulation and administration of policies affecting the mission of the CMD, Library Services (LS), and the LOC in the areas of collections access, security, inventory management, logistics, and collections storage.Provides broad policy guidance to managers to ensure effective integration of operational resources involved in implementing CMD and LS programs and initiatives. Is responsible for implementing policy direction for cross-cutting initiatives that may require coordination among LS divisions and various components of the Library. Directs the development, planning, and implementation of policies and guidelines affecting broad, emerging and/or critical Service Unit and agency programs and objectives.
Establishes and maintains effective working relationships with senior leaders in the Library and various high-level individuals, including Members of Congress and their staff, other legislative and executive agencies, executives of major corporations, and distinguished members of the public.Establishes and maintains close and cooperative working relationships with management and officials at the LOC, government agencies, and other institutions with related interests, in order to advance the programs and objectives of LS and the LOC.
Has overall responsibility, as well as delegated authority, for the oversight and administration of the CMD. Primarily responsible for the direction and management of inventory management, collections storage space planning and management, access, and security of the Library’s collections to efficiently achieve specified goals and objectives of LS and the LOC. Evaluates current and proposed programs and operations and recommends action to initiate, modify, or discontinue projects as appropriate.