Four Positions: Maryland & Washington D.C.

Position: Corporate Records Management Specialist
Location: Maryland-National Capital Park and Planning Commission (M-NCPPC), Silver Spring MD

Full vacancy announcement is available on the CUA SLIS blog.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a State-chartered agency operating within Montgomery and Prince George’s Counties. It is a nationally-recognized and award-winning agency providing land use planning; stewardship for natural, cultural and historic resources; and delivery of recreation programs to the communities it serves.  Additional information on the agency can be found at www.mncppc.org.

The agency is seeking a Corporate Records Management Specialist within the Corporate Records Program (Division of Corporate Policy and Management Operations). This position will assist in implementing and monitoring the agency’s records management program under the supervision of the Records Management Program Administrator.  The successful candidate must have a positive attitude; and, be motivated, enthusiastic, willing to learn, and able to work as a member of a team.  Experience should include knowledge of records management theory and practice.

Examples of Important Duties

  • Assists with day-to-day operations of the Records Center & Archives facility, which includes: coordinating records transfers; assisting with research requests; preparing records for destruction, performing data entry; digitizing records; and, conducting inventory reviews.
  • Assists with drafting internal operating procedures, forms, and guidance documentation to meet program needs.
  • Works to ensure agency and program compliance with applicable State regulations. This includes assisting with regular updates to the agency’s records retention schedule; drafting and submitting records destruction certificates; and, transferring records to State custody.
  • Conducts pick-up and/or delivery of records to agency offices via the use of agency vehicle. Often moves large quantities of heavy record boxes. Assigns inventory locations and logs data into records management system.
  • Conducts training and outreach to agency offices on records management practices and related topics.
  • Provides limited supervision and guidance to technical staff on records or archival projects and general operations.

PREFERRED QUALIFICATIONS:

  • Master’s Degree in Museum Studies, Library and Information Science, Archives, Records Management or History is highly desired.
  • Strong command of archival theory and best practices including planning and managing a records or archives program.
  • Experience with records/document management systems.
  • Knowledge of electronic records issues, systems analysis, systems development concepts and data storage methods, media, and security.
  • Knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema and file formats.
  • Proficiency with Microsoft Office applications.
  • Strong analytical, communications and customer service skills.

Minimum Qualifications

1. Bachelor’s Degree in Archives/Records Management, Library and Information Science, Museum Studies, History or any related field.
2. Two (2) years of experience in records management that includes substantive work in the range of duties and responsibilities in this class specification.
3. An equivalent combination of education and experience may be substituted, which together total 6 years.
4. Valid driver’s license in accordance with both State and Commission rules and regulations. Driver’s license must be unencumbered by restrictions, revocations, suspensions, or points that could limit the employee’s ability to drive Commission vehicles or perform driving duties required by the position of assignment.
5. Must pass Commission medical examination.

Supplemental Information

Class/Specification Title:  Corporate Records Management Specialist

Working Conditions:   
Works in an office and warehouse setting; may work outdoors briefly on an incidental basis.  Carries or otherwise moves or uses objects weighing up to 49 pounds on own and heavier objects with assistance. May be subject to various job demands such as high volume of work and tight deadlines. This position will require travel to local facilities for records pick-up/delivery, meetings, and presentations as needed.

Position: Business Research Librarian
Location: Eversheds Sutherland (US) LLP, Washington D.C. or Atlanta GA

Full vacancy announcement is available on the CUA SLIS blog.

We have an exciting opportunity for a Business Research Librarian in the Washington, DC or Atlanta, GA office of Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and staff.

The Business Research Librarian will work with the Firm under the direction of the Director of Research Services to provide business, industry and competitive intelligence research in support of attorneys and the Client Practice and Business Development group (CPD). This position will also support the Legal Research Services team as needed.

Responsibilities and Duties:

• Strategically and proactively identify business opportunities that align with the Firm’s objectives using a creative approach to resources and internal/external data as needed.
• With input from the attorneys and other stakeholders, develop metrics of success around the business opportunity research process, including building a knowledge base of opportunities, capabilities, Firm relationships and experience.
• Develop a deep understanding of Firm capabilities and client intake process in order to proactively match Firm capabilities with events and business relationships that trigger business opportunity for the Firm.
• Provide research on companies, industries, competitors, and individuals as requested by attorneys or members of CPD and synthesize this information into analytical reports, and assist other business research librarians with the same. Fulfill requests including executive biographies, basic company reports, litigation profiles, and conference attendee information.
• Create, monitor and distribute daily news alerts on clients, companies, topics, and trends using appropriate online resources to support attorneys and Business Development Managers.
• Understand existing tools and resources, and assist in the evaluation, differentiation and selection of business and news information resources.
• Provide back-up to the legal reference desk rotation, responding to requests from attorneys and staff on behalf of the department.
• Maintain research statistics for the business research team.
• Additional duties and responsibilities as requested by the Director of Research Services.

Knowledge, Skills, and Abilities:

• Master’s Degree in Library or Information Science from an accredited college or university or significant professional business development research or financial analytical experience.
• Seven to ten years in a law firm, corporate library or similar business research role preferred. Experience with online databases including CapitalIQ, D&B Hoovers, and West Monitor Suite.
• This position requires excellent communication skills, both oral and written; excellent interpersonal skills; attention to detail; strong organizational and time management skills; a customer service orientation; tact and professionalism when dealing with clients; and an interest in continued learning and problem solving.
• Computer skills with knowledge of MS Office Suite and proficiency in Word, Excel and Outlook is required. Familiarity with online news, business, legal and industry resources.

Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity or expression), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, military and veteran status, or any other characteristic protected by law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm’s offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

Position: Senior Research Services Manager
Location: Hogan Lovells, Washington D.C.

Full vacancy announcement is available on the CUA SLIS blog.

Knowledge plays a vital role at Hogan Lovells. The strategic purpose of the Knowledge team is to ensure that all those involved in delivering legal advice to clients have access to the knowledge and information required to deliver a technically excellent, efficient service; to devise new and innovative ways of sharing that knowledge with clients as part of client relationship management; to input knowledge into the firm’s continuous process improvement initiatives around legal service delivery; and to ensure that the firm is harnessing new technology to support those objectives.
The Research Services team forms part of the Knowledge function. The team supports the firm’s excellence in service delivery and quality, and supports the efficiency and effectiveness of our lawyers. The team are always abreast of the latest legal and business news and their experience enables them to add valuable commercial context to research requests.

The Senior Research Services Manager will manage the US Research Services team, reporting to the Head of Global Research Services. The role will work closely with the Senior Research Services (Resources) Manager

  • Lead the implementation of the global Research Services strategy within the US market. Identify and implement opportunities for service development and change within the US service.
    • Working with the Head of Global Research Services, manage and lead the implementation of global processes, tools and technologies within the US service.
    • Maintain a dialogue with lawyers across the US practice to ensure that the service continues to meet practice needs. Ensure the team stays aware of changing business needs and evolves accordingly.
    • Raise awareness of tools across the lawyer community, ensuring the team establish close working relationships with relevant practice area Knowledge Lawyers to promote research tools and services.
    • Work closely with the Senior Research Services (Resources) Manager to ensure effective resource decision-making and Research staff support for trial/pilot, evaluation, training, and marketing of research products to lawyers;
    • Ensure that US Research Services align to the regional knowledge needs, led by the Regional Head of Knowledge, Americas.
    • Stay aware of new products in the research space, working to advance the firm’s innovation in the use of AI legal research tools.
    • Responsibility for the day-to-day management of the US Research team to ensure delivery of: (1) a high value legal and business research enquiry service; (2) a global current awareness service across legal information and regulatory change, competitor and business intelligence; and (3) a range of advanced research skills training on research tools and techniques;
    • Manage the research service provided to our US lawyers; ensure high service standards and efficient work processes across a dispersed team located in Washington DC, New York, Denver, Louisville and Northern Virginia;
    • Set and provide regular performance and service delivery metrics to assure Knowledge and business leadership of quality behaviors, standards and cost-effective service delivery.
    • Manage the Research Services team staff evaluations, recruitment processes, training and development;
    • Assist in the formulation of the annual Research Services budget.
    • All members of the firm are expected to participate in our Global Citizenship program.

QUALIFICATIONS

• Minimum eight (8+) years of law firm library experience in a senior level/managerial capacity;
• Master of Library Science from an ALA accredited school preferred;
• Demonstrated leadership skills and team management/staff supervision abilities;
• An understanding of the legal market and business landscape. Familiarity with emerging technologies and an appreciation for the changing role of research and legal information in the digital age;
• In-depth knowledge of a range of US and international legal and business research databases and resources, their functionality and content; and
• Expert search experience with the ability to advise and coach on research searching strategies.
Competencies
• Strong communication and people management skills with an ability to influence and lead with high energy;
• A true team player. Collaborative, accountable;
• Ability to influence and persuade team members, lawyers, and other key stakeholders to drive innovation and change;
• A strong customer service focus and high client care standards with the ability to lead a high-performing team in a pressured environment;
• Resilient, adaptable, innovative and forward thinking; agile and able to move quickly with the changing needs of the firm;
• A lateral thinker who is resourceful and flexible with an inquiring mind;
• Strong intellectual capacity with the ability to apply new ideas.
• Organized with the ability to juggle and prioritize multiple competing demands.

COMPETENCIES

• Strong communication and people management skills with an ability to influence and lead with high energy;
• A true team player. Collaborative, accountable;
• Ability to influence and persuade team members, lawyers, and other key stakeholders to drive innovation and change;
• A strong customer service focus and high client care standards with the ability to lead a high-performing team in a pressured environment;
• Resilient, adaptable, innovative and forward thinking; agile and able to move quickly with the changing needs of the firm;
• A lateral thinker who is resourceful and flexible with an inquiring mind;
• Strong intellectual capacity with the ability to apply new ideas.
• Organized with the ability to juggle and prioritize multiple competing demands.

HOURS
Core Hours are Monday through Friday, 9:00am to 6:00pm. Must be flexible to work additional hours.
This job description sets forth the authorities and responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information or protected Veteran status.

Position: Library Technician
Location: Library of Congress, Washington, DC
Salary: $41,369 to $53,774 per year

Full vacancy announcement available on USAJOBS.

Summary
This position is located in the American Folklife Center, which acquires, organizes, describes, preserves, and makes available for research use a wide variety of multi-format ethnographic materials in both physical and digital formats.

The position description number for this position is 383009

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

Responsibilities
Incumbent applies numerous established practices in processing materials, consisting of multi-format ethnographic materials, including digital files, manuscript materials, still images, audio recordings, and moving images. Recognizes various types of material in order to receive. Accession, sort, and arrange collections in different ways (e.g., by format, alphabetic,chronological, geographic, or numeric). Prepares material for use and storage by performing basic filing, archival housing, hand-marking, automated labeling, bar coding, and shelving tasks. Consults about material that is duplicate, extraneous, or in need of evaluation for special preservation treatment.

Performs collection management activities for a variety of material, including pulling and refilling, transferring material to and from off-site storage, keeping stack location guides up to date, preservation stabilization such as replacing worn folders and boxes, relabeling, marking for identification and security, shelf reading, and collection shifting.

Prepares a variety of material for digital and other reformatting by counting items, transporting to duplication service, and reviewing duplicated collection materials for adherence to established quality standards.

Compiles and maintains records of processing activities and completes appropriate forms for statistical reports.

Performs a sequence of detailed routines in searching online databases to identify what physical and digital items are in the division’s care and helps track where they are. Compiles and enters information in automated and manual systems for inventories, container lists, or other kinds of finding aids using box and folder information and other data gathered during processing or provided by senior staff. Prepares preliminary access or inventory records for single items or collections using judgment to apply a substantial number of established procedures of the division to capture call numbers, creator names, titles, dates, and physical description. Searches online and print resources to research and verify information including place names and creator names. Proofs records to ensure accuracy and updates data as needed. Determines the correctness of data within the appropriate fields. Identifies duplicated entries.

Develops and maintains a good working knowledge of library systems and tools.

Other duties as assigned.

Qualifications
Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Ability to use a variety of data sources and search tools.

Knowledge of library and archives processes and procedures.**

Knowledge of collection management.**

Ability to plan work and meet deadlines.**

Ability to communicate and interact with others.

Knowledge of folklife, ethnomusicology, history, oral history, and related fields.

Ability to communicate effectively other than in writing.