Four Positions: Maryland & Washington, DC

Position: Archives Specialist
Location: National Archives and Records Administration, Suitland, MD
Salary: $56,233 to $88,450 per year

Full vacancy announcement available on USAJOBS.

This position is part of the OPERATIONS DC WNRC, National Archives and Records Administration. As an ARCHIVES SPECIALIST, you will perform various duties related to the disposition of Federal records; provide technical assistance to Federal agencies; and conduct space analysis, planning, and administrative studies.

As an ARCHIVES SPECIALIST, GS-1421-9/11, your typical work assignments may include the following under supervision:

  • Performs duties related to the disposition of Federal records and other materials stored at the WNRC. Reviews ARCIS disposal reports Disposal Eligibility Report and Disposal Pull Report to ensure that all accessions listed on the reports are properly scheduled and eligible for disposal. Interprets and applies authorized disposition standards to Federal records. Reviews new transfers containing permanent Federal records to ensure conformance with applicable records retention guidelines, archival conservation standards, and appropriate NARA and WNRC transfer guidelines. Contacts and/or coordinates with agency records officers and NARA employees, as appropriate, to facilitate the proper disposition of records. May contact and/or coordinate with Congressional offices, as needed, to facilitate the proper disposition of personal papers of Members of Congress.
  • Promotes the development of Federal agency records management programs through formal and informal presentations and discussions. Advises agencies verbally or in writing on the operation of effective records management programs, such as files maintenance, records disposition, and vital records programs. Helps create technical reference materials related to records management and archival issues. Prepares and conducts general or tailored records management workshops. Conducts briefings on records management issues.
  • Analyzes NARA and Federal agency records management policies, procedures and programs and makes recommendations.Assignments may include, but are not limited to, analyses of the following areas: effectiveness of transfer and disposition policies and procedures; effectiveness of automated processing systems; WNRC space utilization; and transfer and disposition productivity standards.

Position: Reference & Instruction Librarian
Location: Bogomolny Library, University of Baltimore, Baltimore, MD

Originally posted on the Maryland Library Association listserv.

The University of Baltimore’s RLB Library is seeking an enthusiastic individual to serve as a Reference and Instruction Librarian.  Responsibilities include teaching a three-credit information literacy course for undergraduate students, providing reference services and participating in the library’s information literacy program. The successful candidate will be able to work as part of a team involved in the continual assessment of the library and its services, in order to create an environment that is engaging and approachable. This full-time faculty appointment reports to the Head of Reference.  Some weekend and evening hours are required.

Required:  MLS from an ALA-accredited library school or equivalent degree and at least one year of library experience.  Excellent oral and written communication skills, the ability to work in a team environment, and a strong commitment to public service.

Preferred: One year of professional experience in reference, preferably in an academic library setting, and experience in delivering library reference and instruction services online.  Familiarity with business, liberal arts and social science resources.  Evidence of initiative and innovation in library services.

We look forward to receiving your required electronic application with your cover letter and resume describing your qualifications, including your experience serving and supporting diverse populations.  Preferred consideration will be given to applications received by September 13, 2018.

Position: Metadata Lead Data Entry Specialist
Location: ZAI, Washington, D.C.

Originally posted on the Maryland Library Association listserv.

ZAI has an immediate need for a Lead Data Entry Specialist with familiarity with metadata for our project located in Washington, DC.  The qualified candidates will work in a data entry/metadata services operation; work with U.S. Federal Government documents; identify descriptive content metadata information, such as: title, publication date, product and audience descriptions; perform data entry using various systems, tools and schemas; and work with various image formats, including but not limited to TIFF, JPEG200, and PDF, etc.

The qualified candidates must have a minimum of a high school diploma, at least 2 years of related experience and the following knowledge, skills and abilities and/or competencies to successfully perform the work:

  • Ability to adhere to data entry and metadata object description schema standards and other metadata schema standards set forth by the client and for a variety of electronic material, including, text, audio, video and etc.;
  • Ability to identify specified metadata within Federal government publications;
  • Ability to accurately conduct data entry (accurate keying, spelling, etc.);
  • Ability to work and communicate effectively with paraprofessionals, library professionals and agency personnel;
  • Knowledge of various metadata standards and schemas;
  • Knowledge of Federal government publications and electronic resources;
  • General knowledge of Federal government publication content and organization;
  • Ability to work in a dynamic and collaborative work environment;
  • Strong, organizational and interpersonal skills;
  • Ability to perform diverse and complex tasks with accuracy and attention to detail;
  • Ability to accurately identify and enter metadata;
  • Strong written and verbal communication skills;
  • Intermediate experience with Microsoft Office Suite; and
  • Ability to review images at computer or workstation for long periods of time.

Please send resume to Kelley Noone at

Position: Serials Cataloger
Location: ZAI, Washington, D.C.

Originally posted on the Maryland Library Association listserv.

Zimmerman Associates, Inc. (ZAI) is seeking an experienced Serials Cataloger with a background creating and editing serial records. Candidates must be experienced and knowledgeable with the details of AACR2 and MARC21 cataloging standards. Require experience using OCLC and a local library management system. Must have experience setting serial record pattern recognition for receiving periodical issues. We are seeking a professional librarian who has excellent attention to detail and is capable of working with minimal supervision. The position is located in Washington, DC and is metro accessible. A full range of health and other benefits is provided with this position.

The tasks the Serials Cataloger will to perform include but are not limited to:

  • Create original bibliographic records following AACR2, and MARC21 standards, and local library practices
  • Edit bibliographic records following AACR2 and MARC21standards, and local library practices
  • Perform copy cataloging from OCLC
  • Assign Library of Congress Subject Headings and authorized name authorities
  • Perform research to determine if a new NACO (name authority) record is required
  • Evaluate and make serial determinations
  • Identify, by searching various systems, and report duplicate serial record issues
  • Search an integrated library system (ILS) to identify bibliographic records for serial titles
  • Identify serial prediction patterns that need to be modified or changed
  • Identify serial titles (new titles, name changes, frequency changes, etc.) that require bibliographic revision
  • Identify serial titles that have electronic versions by searching agency Web sites
  • Contact other Federal agencies to research the status of serial titles
  • Search OCLC to identify CONSER serial records requiring modification
  • Establish, modify or change serial record prediction patterns
  • Prepare written reports, including compiling performance statistic
  • Provide assistance or input for written reports

Position Requirements

  • Must possess an MLS from an ALA accredited institution
  • Must have strong serials cataloging experience
  • Minimum of  three years cataloging experience
  • Excellent attention to detail

Please send resume and salary requirements to Kelley Noone at


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