ILL Librarian at Smithsonian Institution

SALARY RANGE: $51,630.00 to $67,114.00 / Per Year

OPEN PERIOD: Monday, December 17, 2012 to Monday, December 31, 2012

SERIES & GRADE: GS-1410-09

POSITION INFORMATION: Full-Time, Permanent – Federal


DUTY LOCATIONS: FEW vacancies in the following location:

Washington, DC, US

WHO MAY APPLY: This position is open to current and former Federal employees with permanent status or reinstatement eligibility.
Individuals who are eligible for a special appointing authority may also apply; such as applicants with a disability, former Peace Corps volunteers, certain military spouses, veterans seeking a VRA/VEOA appointment, or veterans who have been separated from armed forces under honorable conditions after 3 years or more of continuous active service.


This position is located in the Discovery Services Division of the Smithsonian
Institution Libraries. The employee serves as the Interlibrary Loan Coordinator and works closely with Discovery Services and Research Services staff to provide integrated and efficient workflows for centralized interlibrary loan and document delivery for the entire Smithsonian Libraries’

The Smithsonian Institution values and seeks a diverse workforce. Join us in “Inspiring Generations through Knowledge and Discovery.”


Pass Pre-employment Background Investigation

May be required to serve an 18-month probationary period for supervisors.

Maintain a Bank Account for Direct Deposit/Electronic Transfer

Males born after 12/31/59 must be registered with Selective Service.


Supervises (2) library technicians in the Interlibrary Loan department.

Responsible for the borrowing and lending of interlibrary loans and fulfillment of document delivery requests from all SIL branches and external libraries.

Serves as the resident expert on complex citation verification, and resolves discrepancies and inaccuracies when the bibliographic data is abbreviated, incomplete, or incorrectly cited.

Collaborates to establish and maintain guidelines on methods and priorities of requests for SI researchers and for filling incoming requests from other libraries.

Incorporates use of digital and full text resources and provides creative solutions and uses of electronic resources for document delivery.

Analyzes and recommends new and emerging services and tools for delivery of research materials.


Experience: One year of full-time experience at the GS-07 level that is close or similar to the work of this job. The experience includes activities such as providing interlibrary loan services in an academic or specialized research library using an automated system. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to the position may be substituted to meet the experience requirements. Or a
Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and/or proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the “Required Documents”

section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Ability to supervise a diverse staff.

Skill and technical expertise with interlibrary loan management software and other modes of information access and delivery.

Knowledge of consortial and reciprocal resource sharing agreements.

Skill with creating, maintaining, and applying collection policies.

Demonstrated knowledge of current activities and trends in the access and management of electronic collections, journals and resources: aggregators, discovery systems, the ANSI/NISO OpenURL framework standard, link resolver software and services, and other initiatives that provide and enhance access.

Ability to solve complex data and workflow problems.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.


The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at for a complete description.


Flexible Spending Accounts – Health Insurance – Leave – Life Insurance – Long Term Care Insurance – Retirement Program –


Click on the “Apply Online” button on the upper right side of the page. Please

You must apply for this position online through the ‘Apply Online’ button and submit required supplemental documents (if they are relevant to you).

You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.

The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.

If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:

Detailed resume created in the USAJOBS Resume Builder.

Proof of prior federal service such as the latest SF-50, Notification of Personnel Action

Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.

Proof of U.S. accreditation for foreign

study, if applicable.

A recent performance evaluation

Proof of Veteran’s Preference – DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA

Proof of severe disability if you are requesting special placement consideration

Proof of eligibility for a military spouse appointment, such as a permanent change station military order

Proof of eligibility for any other special appointing authority not specifically mentioned here

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