Assistant Director for Operations–Cecil County Public Library

Cecil County Public Library (CCPL) is seeking applicants for the position of Assistant Director for Operations

 

CCPL is an award-winning mid-sized library system in Maryland, which has been acknowledged at the local, state and national level for its dedication to education, innovation, and economic development:

 

2013    MD Library Association – Excellence in Customer Service and Emerging Leader Awards

YALSA –  Teen Top Ten

ALA Best of Show – PR Xchange

 

2012    MD Chamber of Commerce – Non-profit Partner in Business Award

Library Journal – Mover and Shaker

 

2011    Cecil County Chamber of Commerce – Non-profit Partner in Business Award 

Salem Press – Outstanding Local Blog of the Year

ALA Best of Show – PR Xchange, “My Library My Lifeline”

 

With 7 branches, a bookmobile and e-branch, CCPL is proud to provide materials and services to approximately 50,000 active card holders and circulate over 1 million items per year.

 

Join CCPL and become an integral part of the team working towards a common mission:

To provide lifelong educational and cultural opportunities and resources for all, promoting individual and community success.

 

For first consideration applications must be received by February 1st.  To apply, please submit a cover letter, resume and three business references to:  apply here OR careers@ccplnet.org.

 

 

 

 

 

 

POSITION:             Assistant Director – Operations

GRADE:                 13 ($80,047)

DEPARTMENT:    Administration

JOB LOCATION:  Elkton Administration

REPORTS TO:     Director

 

GENERAL SUMMARY:

This is an exceptionally responsible system-wide managerial position, which demands excellent judgment and a thorough knowledge of library management. The Assistant Director for Operations functions as an internal senior project manager focused on large and complex projects involving technology and/or facilities and internal operations including finance, material management and technical processing.  The Assistant Directors play a major role in advising the Director and assisting with the development of the CCPL budget, strategic directions, capital improvement projects, new services and programs, and all other major CCPL projects. In the absence of the CCPL Library Director, the Assistant Directors act on behalf of the Director as needed.

 

ESSENTIAL JOB FUNCTIONS: 

  • Works closely with the Director to plan library policy and strategic initiatives, supports and assists Director’s work
  • Responsible for planning, developing and managing 21st Century library technology initiatives to achieve library objective
  • Oversees CCPL’s use of library technology, as well as its materials management, technical processing, finance and facilities, and IT departments, and plans for ongoing development and evaluation in these areas, plans major technology initiatives that advance library objectives and has primary responsibility for overseeing their implementation
  • Assesses community needs and interests, public library developments, and professional standards, as they pertain to library services, especially  as to technology related services, materials, and facilities
  • Works closely with Director, Assistant Director for Public Services, and HR Manager to train and coach supervisors, develop staff, and manage personnel
  • As a senior member of interview team, develops effective recruitment interviews, conducts interviews, makes hiring recommendations
  • Promotes and facilitates team work between all departments, divisions and branches
  • Frequently is assigned a lead role or as the project manager for developing, implementing, and evaluating new initiatives for the library, as well as evaluation and improvement of existing systems, processes and procedures
  • Plays senior role in overseeing library planning and design for capital projects, with extensive responsibility for technology
  • Assists in planning and direction of all aspects of operations, which ensure the effective function of the organization. This includes monitoring the progress and implementation of strategic plan initiatives and goals
  • Works with all managers and administrators in developing appropriate objectives in support of system goals
  • Assists Director in developing and monitoring operating budget and purchasing practices; monitors audit process; may assist with developing and monitoring Capital Improvement Program; monitors operating budget lines related to departmental responsibilities
  • Routinely required to make difficult decisions and recommendations affecting CCPL, its staff and large portions of its budget
  • Works closely with the senior administrative team in analyzing staffing, capital projects and other budgeting issues
  • Frequently oversees the procurement of major equipment, software and machinery
  • In consultation with Director and Assistant Director for Public Services, will periodically manage public relations problems and respond to complaints that are not resolved through regular communication and procedural channels
  • In partnership with the HR Manager, serves as the Staff Development co-chair, responsible for annual SD/CE grant process and recommends appropriate staff training. Manages the tuition reimbursement and LATI/CEU programs
  • Attends and participates in Library Board meetings
  • Frequently prepares or oversees preparation of reports which may include significant statistical or financial components
  • Must have the ability to perform sophisticated analysis and plan and implement complex projects and programs
  • Periodically develops and writes grants and assists staff in managing grants
  • In the Director’s absence, works with the Assistant Director for Public Services as a stand-in
  • Approves annual leave and reviews and approves timesheets for direct reports
  • Schedules and facilitates department/team meetings
  • Ensures staff receive and understand system and department communications via written or electronic format
  • Serves on committees and participates in workshops, seminars, and training as requested
  • Maintains good public relations with the community through contacts with public officials, community leaders, volunteers, Friends of the Library, appropriate school personnel, committees, boards and the general public. May represent the system via speaking engagements
  • Attends County Administration management staff meetings, representing the library as an independent agency, and acts as liaison between library and County at these meetings
  • Maintains excellent communication with the Director and the senior administrative team
  • Learns new skills and technologies to retain proficiency in areas of expertise
  • Performs other duties as assigned

 

CRITICAL SKILLS/EXPERIENCE:

  • Master’s degree in Library Science from a program accredited or recognized as an equivalent by the American Library Association
  • Ability to obtain State of Maryland certification as a Professional Librarian within six months of hire
  • 3-5 years or more of related professional experience with increased responsibility including managerial and/or high level administrative responsibilities in a public library setting
  • 3-5 years or more of experience focused on the application of 21st Century technology to library services, including advanced understanding of Integrated Library Systems, the internet, creation and function of library web sites, and the fundamentals of financial management software
  • Minimum of 5 years supervisory experience in a professional, leadership role in a public library setting, including excellent skills in mentoring and supervising staff
  • Thorough knowledge of  public library professional standards, practices, issues and trends
  • Knowledge of management theory and practices with demonstrated skills and judgment in public library management and problem solving
  • Excellent computer skills, including experience with various software packages, knowledge of internet resources and how to use them effectively. Ability to learn new skills and technologies to retain proficiency in areas of expertise
  • Ability to assess community needs, develop and implement approved library technology or effectively modify existing programs to meet those needs
  • Ability to keep relevant parties informed of all major issues and programs and to recommend changes as appropriate
  • Ability to prepare and maintain accurate records, prioritize and multitask
  • Ability to review, evaluate, and initiate appropriate action on technical reports, contracts, and documents concerning departmental matters
  • Excellent analytical skills complementing the ability to see the big picture
  • Extensive knowledge of branch practices and procedures
  • Excellent written and verbal communications skills. Ability to maintain effective working relationships with other professionals
  • Experience using presentation software and public speaking
  • Ability to act as a representative of Cecil County Public Library
  • Dependable and punctual

JOB STANDARDS:

  • Professional commitment to excellent library operations, facilities and technologies that support high quality and high impact public library services, promoting individual and community success
  • Demonstrates collaborative, straight forward, team oriented leadership and supervisory methods
  • Models/develops/maintains excellent customer service
  • Models and maintains a positive, friendly and cooperative attitude to staff and patrons
  • Demonstrates positive attitude towards library technology and change
  • Promotes a positive library image in the community
  • Ensures that quality controls and productivity management goals are being met
  • Performs job in keeping with the policies and procedures of the Cecil County Public Library

 

EQUIPMENT:

PC,  laptop, networking equipment and telecommunications, presentation and AV equipment, fax, scanner, printers, digital camera, wireless equipment and other electronic equipment.

 

non-essential functions:

May write or coordinate press releases with PR Librarian.

 

WORKING CONDITIONS:

Works in normal office heat and light conditions. Bending, reaching and lifting of up to 25 lbs.

 

FAIR LABOR STANDARDS ACT:  Exempt

 

SCHEDULE/HOURS:

37.5 hours per week. Additional flexibility may be required.

 

NOTE: Certain conditions, e.g. economic constraints, staffing patterns, may necessitate change in job description.

 

EOE                                                                                                        Revised 9/2013

 

 

Lisa Yarnall

Staff Development Manager

Cecil County Public Library

301 Newark Avenue

Elkton, MD 21921

Phone:  410-996-1055 ext. 132

Fax:  410-996-5604

www.cecil.ebranch.info

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