Job Posting: Collections Manager and Registrar–Washington, DC

Collections Manager and Registrar

The Kiplinger Research Library at the Historical Society of Washington, DC seeks a full-time Collections Manager & Registrar, who will be responsible for the day-to-day oversight and preservation of the Society’s collections.  Founded in 1894, the Historical Society is a community-supported non-profit organization that collects, interprets, and shares the history of our nation’s capital city.  Collections include over 100,000 photographs, fine arts, manuscripts, ephemera, objects, and books.

The Collections Manager will report to the Library Director but will work directly with HSW volunteers, staff, and members of the collections committee.  The successful candidate will have at least 2 to 3 years of collections and staff management experience.  Excellent benefits include health insurance, annual leave, and 403(B) retirement plan.

If interested, please submit a cover letter, resume, and list of three references to Jennifer Krafchik, Director of the Kiplinger Research Library at jkrafchik@historydc.org by Friday January 18, 2013 for consideration.  No phone calls please.  The anticipated start date for this position will be February 11, 2013.  No relocation assistance will be provided.

Job Summary: The library’s collections manager is the staff member charged with maintaining the Society’s historic collections and the records that document them.  Major duties include but are not limited to:

  • Manage and maintain all aspects of collections care for a large collection of photographs, fine arts, archives, and objects, housed both on and offsite, by following and implementing accepted industry standards for processing and cataloguing materials, data entry, maintenance of systematic order, and routine care and conservation.
  • Supervise access to the library and archives and respond to public inquiries regarding collections.
  • Manage the collections inventory and assessment to be completed in FY2013 and FY2014.
  • Collaborate with the Library Director on larger library and collections initiatives, strategic planning, and collection development.
  • Work closely with the Library Director to develop and implement a digitization program, including hardware and software components, writing metadata guidelines, coordinating and supervising photography of collections, and supervising the day-to-day operations of the project.
  • Evaluate current standards of care and develop strategies to upgrade the physical condition of the collection and increase efficiency.
  • Monitor environmental conditions in the library, exhibition galleries, and collections storage areas and interpret data from environmental monitoring equipment.
  • Contribute to the documentation, exhibition, and presentation of the collection, including onsite, online and traveling exhibitions.
  • Develop, update and implement policies related to collections management issues.
  • Administer all incoming and outgoing loans.  Arrange packing, shipping, insurance, and conservation (if needed).  Produce incoming and outgoing receipts, condition reports, and other paperwork.
  • Recruit, hire, and supervise a staff of collections and exhibition interns every semester.
  • Work collaboratively with staff to produce written content about the collection for the website, social media sites, and other public outreach initiatives.
  • Participate in the budget preparation cycle and report to Library Director on income and expenses for quarterly and annual goals and any variables.  Develop revenue-generating initiatives, including grant writing and other business enterprises.
  • Participate in the development and execution of public programs.
  • Represent the Historical Society at local professional organizations to promote the mission of the Library.
  • Manage and assist in selected special projects and perform other related duties, as assigned

Qualifications
A Master’s degree in Library and Information Science, history, American studies, museum studies, or a closely related field is required.  At least two to three years of professional experience working with museum collections and collections management software is also required.  Familiarity with or expertise in Washington, D.C. history preferred but not required.

The successful candidate will thoroughly understand collections management industry standards, and have experience with proper methods for museum registration, object care and storage, and exhibitions. Candidates will be organized, proactive, and flexible with excellent analytical, problem solving, communication and interpersonal skills and the ability to work productively in a small office and collaborative environment. Strong oral and written communication skills are important. S/he should be able to establish and maintain effective working relations with staff, board, interns and donors. S/he will have the capacity to multi-task, deal effectively with deadlines and handle change at a moment’ notice in a fast-paced environment. S/he must have the ability to work well with a variety of individuals and audiences, and must have the organizational skills necessary to manage a variety of responsibilities.

Computer proficiencies should include collections databases (PastPerfect Museum Software), Adobe and Office suites, and social media sites including Facebook, Twitter, and Pinterest.

Some physical activity such as climbing ladders, lifting boxes up to 50 pounds, and kneeling is required, as are occasional evening and weekend hours.

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Collections Manager and Registrar

The Kiplinger Research Library at the Historical Society of Washington, DC seeks a full-time Collections Manager & Registrar, who will be responsible for the day-to-day oversight and preservation of the Society’s collections.  Founded in 1894, the Historical Society is a community-supported non-profit organization that collects, interprets, and shares the history of our nation’s capital city.  Collections include over 100,000 photographs, fine arts, manuscripts, ephemera, objects, and books.

The Collections Manager will report to the Library Director but will work directly with HSW volunteers, staff, and members of the collections committee.  The successful candidate will have at least 2 to 3 years of collections and staff management experience.  Excellent benefits include health insurance, annual leave, and 403(B) retirement plan.

If interested, please submit a cover letter, resume, and list of three references to Jennifer Krafchik, Director of the Kiplinger Research Library at jkrafchik@historydc.org by Friday January 18, 2013 for consideration.  No phone calls please.  The anticipated start date for this position will be February 11, 2013.  No relocation assistance will be provided.

Job Summary: The library’s collections manager is the staff member charged with maintaining the Society’s historic collections and the records that document them.  Major duties include but are not limited to:

  • Manage and maintain all aspects of collections care for a large collection of photographs, fine arts, archives, and objects, housed both on and offsite, by following and implementing accepted industry standards for processing and cataloguing materials, data entry, maintenance of systematic order, and routine care and conservation.
  • Supervise access to the library and archives and respond to public inquiries regarding collections.
  • Manage the collections inventory and assessment to be completed in FY2013 and FY2014.
  • Collaborate with the Library Director on larger library and collections initiatives, strategic planning, and collection development.
  • Work closely with the Library Director to develop and implement a digitization program, including hardware and software components, writing metadata guidelines, coordinating and supervising photography of collections, and supervising the day-to-day operations of the project.
  • Evaluate current standards of care and develop strategies to upgrade the physical condition of the collection and increase efficiency.
  • Monitor environmental conditions in the library, exhibition galleries, and collections storage areas and interpret data from environmental monitoring equipment.
  • Contribute to the documentation, exhibition, and presentation of the collection, including onsite, online and traveling exhibitions.
  • Develop, update and implement policies related to collections management issues.
  • Administer all incoming and outgoing loans.  Arrange packing, shipping, insurance, and conservation (if needed).  Produce incoming and outgoing receipts, condition reports, and other paperwork.
  • Recruit, hire, and supervise a staff of collections and exhibition interns every semester.
  • Work collaboratively with staff to produce written content about the collection for the website, social media sites, and other public outreach initiatives.
  • Participate in the budget preparation cycle and report to Library Director on income and expenses for quarterly and annual goals and any variables.  Develop revenue-generating initiatives, including grant writing and other business enterprises.
  • Participate in the development and execution of public programs.
  • Represent the Historical Society at local professional organizations to promote the mission of the Library.
  • Manage and assist in selected special projects and perform other related duties, as assigned

Qualifications
A Master’s degree in Library and Information Science, history, American studies, museum studies, or a closely related field is required.  At least two to three years of professional experience working with museum collections and collections management software is also required.  Familiarity with or expertise in Washington, D.C. history preferred but not required.

The successful candidate will thoroughly understand collections management industry standards, and have experience with proper methods for museum registration, object care and storage, and exhibitions. Candidates will be organized, proactive, and flexible with excellent analytical, problem solving, communication and interpersonal skills and the ability to work productively in a small office and collaborative environment. Strong oral and written communication skills are important. S/he should be able to establish and maintain effective working relations with staff, board, interns and donors. S/he will have the capacity to multi-task, deal effectively with deadlines and handle change at a moment’ notice in a fast-paced environment. S/he must have the ability to work well with a variety of individuals and audiences, and must have the organizational skills necessary to manage a variety of responsibilities.

Computer proficiencies should include collections databases (PastPerfect Museum Software), Adobe and Office suites, and social media sites including Facebook, Twitter, and Pinterest.

Some physical activity such as climbing ladders, lifting boxes up to 50 pounds, and kneeling is required, as are occasional evening and weekend hours.